We might ask you to work from home for 14 days until you’re fully asymptomatic and avoid all in-person contact with colleagues in the meantime. File. We, in the HR team, and your managers are always available to discuss any questions or concerns you may have. The templates below can be used to create customized layoff letters. SAMPLE COMMUNICATION TO EMPLOYEES (COVID-19) This sample communication should be customized for each employer’s company and unique ... We will work with you to devise plans to accomplish what needs to be accomplished from ... includes your return from any of these countries within the past 14 days and all planned future travel. Social distancing will play a big part, and you may also want to create a workplace mask policy. Because, when it comes to public health, you don’t want to underreact, but you don’t want to overreact either. Active screening requirement. Try the Solution Finder. As of today, all business trips to high-risk areas are canceled. In the meantime, please reach out to your manager in order to coordinate regular meetings and workload. Also, make sure that you keep the communication lines open, beyond those emails, so that employees can address their concerns or questions about the pandemic outbreak. It’s useful to scale your outreach to the staff based on the current situation in the region where you operate. UK employers will want to read up on the government furlough scheme. Following up from [last week’s] email and considering the updates of the coronavirus outbreak in our region, we want to take some extra measures to protect our teams’ health. Effective immediately, we’re restricting visits from external partners, customers, candidates and any other guests in our offices. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Read our in-depth report. You also need to get your teams prepared for the next phase. Starting from [date] you’re all asked to work from home – our offices will be open in case you need to go and take your things (e.g. In such times of uncertainty, your role in HR is to help everyone remain calm, but at the same time ensure that new policies are implemented. Above all, we want to remain safe, healthy and calm. As we monitor the situation and follow the guidance of local authorities and the World Health Organization, we have decided to make work from home mandatory across the company. You can customize the following email template during different trigger points to match the specific precautionary measures that you take against COVID-19 outbreak. Employees are most likely expecting such a transition but make sure you give them all the necessary resources to adjust as smoothly as possible. COVID-19 symptoms may return to work after: 1) As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. Don’t make plans to host other events until further notice. Employees have a protected right to work in a safe environment. If you’re catering for a family member who’s been diagnosed with COVID-19, but can work, you can request to work from home. A letter of intent to return to work is written by an employee to let an employer know that they’re ready to return to work after a period of sickness, surgery, or injury. These all might sound like inconveniences, but they’re preventive measures we need to take in order to protect our health, and also not infect our loved ones or fellow citizens. cough) but can work, don’t risk staying at the office. But, with the COVID-19 outbreak officially declared a pandemic, you need to take even more drastic measures, like shutting down the offices and adopting a fully virtual work model. Talk to your manager immediately and work from home or get sick leave. At this point, it’s time to start implementing stricter measures, such as restricting visitors to the office. If your Welcome Back letter contains all these elements, you’ll be off to a great start. We will all continue to navigate and learn within the landscape of COVID-19. It's packed with ideas that you can customize for the needs of your business. Template letters: If your employer is asking you to return to work and you have concerns about your health and safety, you can use our template letter for employees and letter for workers (depending on your employment status) to raise your concerns and discuss staying off work. This is a measure we need to take to protect our health but also minimize the risk of further spreading the virus. Lastly, it’s good practice to let employees know that their hard work is appreciated. Learn more about the features available and how they make each recruiting task easier. Employees without COVID-19 symptoms may return to work after 10 days of quarantine. We’ve created the following email templates that you can download, customize and send to your teams to inform them about your company’s preventative measures against COVID-19, also referred to as the coronavirus. This document creates a letter which can be issued to employees to inform them that they should return to work during the 2019 Coronavirus Pandemic/COVID-19. Find out more about furloughing your employees . Communicate all the necessary information to returning employees with a Welcome Back letter. Fill in and adapt our return to work sample letter so that it is relevant to your organization, and then circulate it to your employees. Please cancel any meetings you’ve already planned with them and reach out to our IT department to get support on how to run these meetings virtually if possible. The COVID-19 pandemic has disrupted or closed many businesses around the world, forcing many employers to layoff or furlough employees. COVID-19 Symptoms: Employees with symptoms of COVID should self quarantine and consult with their physicians. Template: COVID-19 communication to employees Below are a communication template and guidelines that startup companies can send to their employees regarding the novel coronavirus (COVID-19) pandemic. So, make sure to give them clear guidelines and set the right tone so that they can all remain calm but cautious. We do take and will continue to take precautionary measures so that we can keep working with a lower risk factor, but we realize that health is the top priority at this point. Most up-to-date version, see our lay-off/return-to-work toolkit your subscription you know we! On you to work due to COVID-19 concerns liability that may arise from the use of this template. 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